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Article l. Name
The name of this organization shall be the Hawthorne Pickleball Club (HPC for the purposes of this
document).
Article ll. Purpose
To provide a fun, healthy, recreational activity for all Hawthorne residents and guests.
Article lll. Membership
All residents of Hawthorne at Leesburg are eligible for membership, and each HPC member shall have
one vote.
Members will abide by the Bylaws and actively support and participate in club functions.
Membership will be terminated by voluntary withdrawal, non-payment of dues or assessments,
violation of the provisions of these Bylaws, or violation of published rules, guidelines and regulations
promulgated by Club Hawthorne and H.R.C.A.
People who live outside of Hawthorne will be allowed to participate in club activities (court times and
special functions) in accordance with Club Hawthorne Bylaws.
Article lV. Meetings
There will be a minimum of three Hawthorne Pickleball Club meetings per year, with dates and times
being determined by current needs.
Special meetings may be called by the Chairperson, or upon request of at least five members. Such
meetings shall have at least five days notice given to members regarding time, place and agenda.
An annual meeting of the Hawthorne Pickleball Club shall be held in the month of February each year for
the purpose of electing officers, needs assessment and general planning for the year’s activities.
A quorum shall consist of at least one officer and ten percent (10%) of the club’s current membership.
Article V. Dues and Assessments
Annual dues of $5.00 shall be required to be eligible for full participation as a member of this Club.
Article Vl. Officers and Their Duties
As defined in the Club Hawthorne Program Manual, the elected officers of the HPC shall be Chairperson,
Co Chairperson, Secretary, and Treasurer. Any active member of the Club is eligible for these offices,
however it is deemed necessary that at least one of the Chairperson/ Co Chairperson officers be a year
round resident.
The past Chairperson shall continue in an advisory capacity for one year following their term.
Terms of office shall be one year from April 1 through March 31 each year. Vacancies in any office may
be filled temporarily by the Chairperson and ratified by the majority of members in attendance at the
next scheduled meeting.
A. Chairperson: Shall assume Club leadership, preside at all meetings, appoint chairs of committees, call
special meetings as needed, and generally be a spokesperson for the Club. He/She shall also be
responsible for issuing Guidelines and Rules for Club’s activities when there are safety concerns or other
requirements not covered in these Bylaws.
B. Co Chairperson: Shall assume the duties of the Chairperson in his/her absence and generally assist
the Club in all functions as necessary.
C. Secretary: Shall take minutes of Club meetings and is responsible for determining if a quorum exists.
D. Treasurer: Shall collect dues and assessments, disburse all funds and provide an oral financial report
for each regular meeting and a written financial report for each member for the meetings.
Article Vll. Committees
A Nominating Committee shall be appointed by the Chairperson at least sixty days prior to the annual
meeting. The committee shall consist of at least three members and present a nomination for each
office to be filled thirty days prior to the annual meeting.
A. Nominations of Officers for Club may also be made from the floor.
The Club shall have a Steering Committee with a minimum of three members that shall be voted on by
all members present at scheduled meeting.
The Chairperson may appoint committees as needed (tournament, membership, social, rules, etc.).
Article Vlll. Finances
The fiscal year of the Club shall start April 1 and shall end March 31.
Dues envelopes should be distributed during November each calendar year, and are due by January 31
of the following calendar year. Club membership will be terminated if dues are not paid by January 31
of a given calendar year, unless the Club is otherwise notified by the member (for example, a member
who is seasonal and has not returned yet).
There should be a membership vote for all expenditures. For unexpected items, every effort should be
made to wait for the next monthly meeting. If it is not possible for an expenditure to wait for the next
monthly meeting, up to $100.00 may be spent by a vote of the entire steering committee.
Expenditures made without an entire membership vote shall be emailed (to ensure a record) to all
steering committee members and all steering committee members will have a 24 hour period to
respond.
Article IX. Rules and Regulations
1. Pickleball Club meetings should follow Robert’s Rules of Order if reasonably possible.
1. The chairperson shall appoint a club Equipment manager with duties to be defined by the
chairperson, and replacement equipment should be purchased as needed.
2. Lessons provided by the Club are generally available to Hawthorne residents only.
3. Voting: No vote can be taken at a Club meeting without a quorum. A quorum consists of 10% of
Club membership. Votes (overall Club membership, Steering Committee, and/or Officers, etc.) can
be made via email as long as the email is retained as evidence of the vote.
4. Open Play: During scheduled open play times, all Club members and guests are welcome to play. If
there are sufficient players present to necessitate it, the paddle stacking approach posted at the
courts must be followed during scheduled open play times.
5. Deceased members/spouses: If a Club member or their spouse passes away, the Club Secretary
should send a card on behalf of the Club, and should inform the Club members so that members can
share their own condolences.
6. Court Rules are posted at the courts and include:
a. Proper athletic shoes required, no other footwear allowed.
b. No chairs allowed on the courts.
c. Only players on the court during play (no beverages, containers, or other objects on the
court surface permitted during play).
d. No skates, skateboards, bikes, or other vehicles on the courts.
e. Conduct of children is the responsibility of the resident/member.
f. Play at your own risk.
g. Smoking is not permitted at the courts or pavilion, and is permitted at only Hawthorne
campus designated areas.
Article X. Code of Conduct
• HPC strives to create an atmosphere of respect and courtesy.
• Appropriate social behavior and treatment of others is expected of participants.
• Any person acting inappropriately or disrespectfully may be subject to a revocation of the privilege of
being a member of the Pickleball Club.
Article XI. Amendments
The Bylaws may be amended by a two-thirds majority vote of the members in attendance at a regularly
scheduled meeting after an explanation and discussion of the proposed changes.
Article XII. Conflict of Documents
In the case of any conflict between any part of these Bylaws and Club Hawthorne or H.R.C.A., that part
of these Bylaws shall be void and superseded by Club Hawthorne and/or H.R.C.A. Bylaws.
Article XlII. Dissolution
On dissolution of the Club, all funds remaining in the treasury shall be turned over to Club Hawthorne.
Adoption of Bylaws
We, the undersigned, along with the majority vote of members present at scheduled meeting consent to
and adopt the foregoing Bylaws of The Hawthorne Pickleball Club..
________________________________ _______________________________
Chairperson, Hawthorne Pickleball Club Date
________________________________ _______________________________
Secretary, Hawthorne Pickleball Club Date